Effective Date: April 1, 2026
1. Overview
This Privacy Policy describes how https://kwcbforms.com/ (the “Site”) collects, uses, stores, and protects information submitted through its online forms. The Site is managed on behalf of Keller Williams Coastal Bend (“KW Coastal Bend”). By using this Site and submitting any form, you acknowledge and agree to the practices described in this policy.
This Site exists solely to provide a secure, managed platform for the submission of internal and client-facing forms used by Keller Williams Coastal Bend. It does not operate as a general public website and does not collect data for marketing, advertising, or any purpose beyond the specific form submission workflows described herein.
2. Information We Collect
Depending on the form being submitted, the Site may collect the following categories of personal and transactional information:
- Full legal name
- Contact information, including mailing address, email address, and phone number
- Real estate agent and transaction details, including property addresses, transaction dates, agent identifiers, and related documentation
- Financial information, including but not limited to commission figures, payment amounts, and related financial disclosures
- Signatures and acknowledgments submitted as part of form completion
No additional data is collected beyond what is explicitly requested in the form fields. The Site does not use cookies, tracking pixels, analytics tools, or any third-party data collection services. No browsing behavior, device information, or usage data is gathered.
3. How We Use Your Information
Information submitted through the Site is used exclusively for the following purposes:
- To generate a completed PDF document from the submitted form data
- To deliver that PDF to the designated Keller Williams Coastal Bend Market Center Administrator via email
- To maintain a record of the submission for internal Keller Williams Coastal Bend administrative purposes
Submitted information is not used for marketing, advertising, profiling, resale, or any purpose unrelated to the specific administrative workflow for which the form was submitted.
4. Who Has Access to Your Information
Access to submitted form data is strictly limited. Upon submission, a completed PDF is delivered by email to the Keller Williams Coastal Bend Market Center Administrator. No other individuals, departments, or third parties receive, view, or have access to submitted form data as part of the standard workflow.
The Site is maintained by a contracted technical administrator who may access form configurations and submission logs solely for the purpose of maintaining, troubleshooting, and supporting the Site’s functionality. This access is limited in scope and governed by a separate service agreement with Keller Williams Coastal Bend.
Submitted data is not sold, rented, traded, or shared with any third party for any purpose.
5. Data Storage and Security
Form submissions are processed on a privately maintained web server. The following security measures are in place:
- SSL/TLS encryption is active on the Site, ensuring that data transmitted between your browser and the server is encrypted in transit
- Server access is restricted to authorized personnel only
- Routine backups are performed to protect against data loss
- Plugin and platform software is maintained and updated regularly to address known security vulnerabilities
While reasonable security measures are in place, no method of electronic transmission or storage is completely secure. Keller Williams Coastal Bend cannot guarantee absolute security of submitted data and is not liable for unauthorized access resulting from circumstances beyond its reasonable control.
6. Data Retention
Form submission data is retained on the server for a limited period consistent with the operational needs of Keller Williams Coastal Bend. Submitted PDFs delivered to the Market Center Administrator are subject to Keller Williams Coastal Bend‘s own internal document retention policies.
If you wish to request deletion of a specific submission, please contact the Market Center Administrator directly using the contact information provided in Section 8.
7. Your Rights
Depending on your state of residence, you may have certain rights with respect to personal information you have submitted, including the right to request access to, correction of, or deletion of your data. To exercise any of these rights, please contact Keller Williams Coastal Bend directly. Requests will be handled in accordance with applicable law and Keller Williams Coastal Bend‘s internal policies.
This Site does not knowingly collect information from individuals under the age of 18. If you believe a minor has submitted personal information through this Site, please contact us immediately.
8. Contact Information
Questions, concerns, or requests related to this Privacy Policy or the handling of your submitted data should be directed to:
Keller Williams Coastal Bend
Attn: Market Center Administrator
5402 S Staples St Ste 202Corpus Christi, TX 78411
Phone: (361) 225-7900
Email: klrw716@kw.com
Website: https://kwcbforms.com/
9. Changes to This Policy
This Privacy Policy may be updated from time to time to reflect changes in applicable law, site functionality, or data handling practices. The effective date at the top of this document will be updated accordingly. Continued use of the Site following any posted changes constitutes acceptance of the revised policy.